Summary
Overview
Work History
Education
Skills
Timeline
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Adam Kohlbus

Boston,MA

Summary

Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability, enthusiasm, and adaptability, with swift capacity to learn and apply new skills. Dedicated to utilizing these qualities to drive team and company success and contribute to organizational growth.

Overview

8
8
years of professional experience

Work History

Lead, Site Operations

LabCentral / Bayer Co.Lab
07.2022 - Current
  • Strengthened connections within our ecosystem by maintaining communal spaces. Oversaw multiple office cafes including the ordering and stocking within a strict budget, backstock management, invoicing, coffee brewing, equipment maintenance, and quality control
  • Ensured a streamlined channel of communication by establishing self as a liaison and first point of contact for new customers and companies in the space. Built and distributed various forms of weekly digital and physical communication highlighting impacts to their work, upcoming events, and reminders of best practices in a shared space
  • Built engagement and community via robust resident programming and public facing events. Executed 75+ events for our internal community and greater biotech community by managing the space set-up, coordinating catering and bartending, ordering supplies and handling invoicing, producing interactive components, creating registration pages, distribution lists, and signage, and running real time AV support for the event spaces
  • Managed high level relationships as the operating partner of incubator sites for Harvard Medical School and Bayer through coordination and execution of events, operational meetings, vendor relations, and marketing via social media

DEIB Committee Co-Chair

LabCentral
01.2023 - 03.2025
  • Presented at 12+ monthly meetings on behalf of the committee, including moderating fireside chats with guest speakers and providing opening remarks at several Social Impact Events
  • Coordinated agendas for monthly meetings and served on various subcommittees targeting world events, company communications, and shadowing program
  • To continue DEIB efforts in a changing environment, collaborated with consultants to integrate strong foundations of DEIB within company strategy

Large Ensemble Manager

New England Conservatory of Music, Preparatory School
09.2021 - 07.2022
  • Oversaw rehearsal and concert operations for 500+ students in 17 large ensembles, including producing stage plots, hiring and payment of ringers, distribution of concert memos, maintaining up to date rosters with contact information, creation of online event pages and concert programs, setting up and striking rehearsal spaces, and handling communications to students, families, and conductors
  • Coordinated with NEC’s Instrument Librarian and parents to acquire rental instruments for the students to use auxiliary instruments in the ensembles
  • Worked with NEC’s Performance Librarian to acquire instrumental parts and work through any performance and livestream fees within a strict budget
  • Using the MIDAS software, coordinated rehearsal spaces for 15+ large ensembles and worked with production team and stage crew to solve scheduling difficulties
  • Managed numerous student workers in providing real time assistance to large ensembles during their rehearsals and performances as well
  • Set up Verizon Hall with audition materials and proctored professional auditions
  • Processed weekly check request for all production-related invoices for internal and external vendors, managed musicians’ lounge supplies and Personnel office supplies within budget restrictions
  • Assisted with international tour preparations, including passport renewals, musician/guest payments and reimbursements, visa acquisition, tour book formatting, and data entry for travel/lodging preferences of musicians, guests, and staff
  • Assisted with instrument insurance maintenance alongside Operations Manager and insurance company

Personnel and Operations Assistant

The Philadelphia Orchestra
11.2017 - 07.2019
  • Streamlined access to shared practice spaces and other room reservations in collaboration with the Kimmel Center for Performing Arts, including musician rehearsals, guest artist dressing rooms, and staff meetings
  • Contributed to smooth audition experiences through the set up of a large concert hall with audition materials and proctored professional auditions
  • Removed operational burden from the Operations Manager by processing weekly check requests for all production-related invoices for internal and external vendors as well as managing musicians' lounge supplies and Personnel office supplies within budget restrictions
  • Provided administrative assistance with international tour preparations, including passport renewals, musician/guest payments and reimbursements, visa acquisition, tour book formatting, and data management for travel/lodging preferences of musicians, guests, and staff
  • Oversaw the tracking of instrument insurance maintenance alongside Operations Manager and insurance company

Education

Master of Music - Viola Performance

McGill University
Montreal
05.2021

Bachelor of Music - Viola Performance

Temple University
Philadelphia
05.2019

Skills

  • Microsoft Office Suite
  • Google Suite
  • Adobe Acrobat
  • Zoom
  • Canva
  • Exceptional Customer Support
  • Analytical Problem Solving
  • Positive and Resourceful
  • Event Planning

Timeline

DEIB Committee Co-Chair

LabCentral
01.2023 - 03.2025

Lead, Site Operations

LabCentral / Bayer Co.Lab
07.2022 - Current

Large Ensemble Manager

New England Conservatory of Music, Preparatory School
09.2021 - 07.2022

Personnel and Operations Assistant

The Philadelphia Orchestra
11.2017 - 07.2019

Master of Music - Viola Performance

McGill University

Bachelor of Music - Viola Performance

Temple University

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Adam Kohlbus