Caitlin Kupsc
Arlington
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision. Adept at multitasking and maintaining a high level of accuracy in all tasks.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Seminar Coordinator (Part time)
Opportunity Insight, Harvard University
06.2024 - Current
- Main point of administrative contact to high profile outside speakers. Provided exceptional customer service by promptly addressing attendee inquiries before, during, and after each seminar event.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Coordinated travel, accommodations and reimbursement for event attendees.
- Adapted quickly to unexpected changes in schedules or speaker availability, ensuring minimal disruptions to planned agenda.
- Works with Harvard Kennedy School and the Economics department on large joint seminars
- Tracks and reports on dynamic seminar budget
- Evaluated post-seminar surveys to identify areas of improvement and implement changes accordingly for future events.
- Maintained accurate records of attendee information using database management systems for reporting purposes and ongoing relationship-building efforts.
- Streamlined event planning processes by creating detailed project timelines and assigning responsibilities to team members.
- Implemented protocols and procedures to effectively manage planning process.
Financial Associate
Opportunity Insight, Harvard University
05.2019 - 06.2024
- Sole contact for processing invoices and reimbursements for Opportunity Insights business, faculty, staff and visitors
- Prepared vouchers, invoices, checks, account statements, reports and other records and reviewed paperwork for accuracy.
- Kept all files up to date in accordance with Harvard and IRS policies
- Processed payroll registers and ensured proper record keeping
- Assisted in the submission of grant updates in GMAS
- Monitored funding and processed journals accordingly
- In charge of balancing the department pass through fund, ensuring reconciliation, and processed journal vouchers accordingly.
- Assists other administrative team members with finance training, and fills in as necessary for vacation and leaves of absence
- Opened accounts for new and existing vendors and assisted n completing forms.
- Provided training to incoming OI associates on best practices, enhancing overall Harvard financial compliance
- Developed and maintained database of records to facilitate smooth transactions for financial processes.
Faculty Assistant
Harvard University, Department of Economics
05.2016 - 08.2018
- Supported three faculty members (Professors Barro, Dynan and Hendren) in calendar management, correspondence, payments and reimbursements, travel, recommendations and research
- Coordinated the Political Economy of Religion Seminar
- Submitted grants, and payroll for the Bradley Foundation
- Oversaw faculty/course web sites and disbursement of materials
- Assisted miscellaneous projects for the department as needed including recruiting support
Faculty Payroll Assistant
Harvard University, Graduate School of Design
02.2016 - 05.2016
- Organized payroll of Senior faculty, junior faculty, visitors and teaching fellows at the Graduate School of Design
- Managed all appointments, additional payments, salary increases, job changes and honoraria
- Worked closely with the executive dean and the director of faculty planning to ensure smooth processes
- Executed all financial transactions including journals, reimbursements, pcard reviewing and corporate cards for the department of faculty planning
Accounting Assistant
Harvard University, Department of Economics
07.2013 - 01.2016
- Completed temporary and student weekly payroll tasks for the department
- Acted as an Independent Contractor, gifts, 3rd party payments and moving expenses
- Served as point person for all HCOM and PCard transactions for the department
- Tracked faculty funding and processing journals
- Escheatment due diligence officer
Finance Assistant
Harvard University, Department of Economics
05.2011 - 06.2013
- Processed all accounts payable invoices for the department ensuring compliance with Harvard financial policy
- Managed all junior faculty reimbursements and senior faculty web vouchers
- Organized seminar brown bag accounts (10-15 depending on semester and year)
- Completed journals and reports for compliance and year end
Faculty Assistant
Harvard University, Department of Economics
08.2009 - 05.2011
- Supported three faculty members in calendar management, correspondence, payments and reimbursements, travel, recommendations and research
- Managed the LEAP website, applications, reimbursements and funding
- Supervised scheduling, catering and preparation for weekly brown bags and seminars
- Provided administrative support for editing of the Journal of Public Economics
- Organization of David Laibson’s summer program
Recruiting, compliance and administrative assistant
Andy Frain Security
06.2007 - 06.2009
- Company Overview: Administrative Management
- Worked on high profile events such as the US OPEN golf and tennis tournaments
- Managed up to 5 other administrators during recruiting and event season
- Made sure all employees were in compliance with the state’s security qualifications and kept up to date records of each employee
- Administrative Management
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Education
Bachelors of arts - English, Minor in Women’s Studies
University of Connecticut
Storrs, CTSkills
- Data entry
- Administrative support
- Strong organizational skills
- Microsoft outlook
- Scheduling
- Documentation and recordkeeping
- Professional and mature
- Invoice processing
- Resourceful, deadline oriented
Certification
Completed REACH 102 Sponsored Research Training in Fall 2022
Timeline
Seminar Coordinator (Part time)
Opportunity Insight, Harvard University
06.2024 - Current
Financial Associate
Opportunity Insight, Harvard University
05.2019 - 06.2024
Faculty Assistant
Harvard University, Department of Economics
05.2016 - 08.2018
Faculty Payroll Assistant
Harvard University, Graduate School of Design
02.2016 - 05.2016
Accounting Assistant
Harvard University, Department of Economics
07.2013 - 01.2016
Finance Assistant
Harvard University, Department of Economics
05.2011 - 06.2013
Faculty Assistant
Harvard University, Department of Economics
08.2009 - 05.2011
Recruiting, compliance and administrative assistant
Andy Frain Security
06.2007 - 06.2009
Bachelors of arts - English, Minor in Women’s Studies
University of Connecticut
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