Gail M. Dilworth
N. Weymouth
Summary
Expertise supporting Medical Directors and coordinating events at the highest levels of an organization. Excellent communication skills, organized and attentive to details. Ability to multi-task and stay poised under pressure. Strengths in maintaining complex office and travel schedules for multiple executives and their reports simultaneously and planning events and presentations.
Skilled in adapting quickly to changing needs and priorities. Strong focus on team collaboration and achieving measurable results. Reliable, flexible, and proficient with various tasks, ensuring efficient and effective performance.
Overview
39
39
years of professional experience
Work History
Project Coordinator
University of Chan Medical School
04.2014 - Current
- Maintain confidentiality of information, uphold the UMass Chan Medical School's privacy policies and ethical standards.
- Organize monthly meetings within OCA/FHC and the external MassHealth ACOs/MCOs organizations.
- Process travel expenses and reimbursements for Chief Medical Officer, Deputy Medical Officer, Senior Medical Officers, Associated Medical Officers and others within the Office of Clinical Affairs.
- Contribute to budget management by monitoring conference expenses and provide detailed expenditures reports regularly.
- Participate in Finance meetings for the Office of Clinical Affairs.
- Support HR activities by scheduling interviews and liaising with candidates.
Executive Assistant to the President / CEO
Source Atlantic, Inc.
01.2006 - 05.2013
- Company Overview: Medical Equipment Planning Company
- Assisted with procurement contract negotiations
- Facilitated with company projects, i.e., proposals, RFQ’s
- Liaison between Source Atlantic and the IT Company
- Maintained library of catalogs and brochures
- Arranged travel for senior staff, satellite offices and clients
- Proof read company materials / correspondence
- Maintained company calendar and appointment scheduling
- Assisted project managers and senior staff in database entry and reporting functions in 'Hourglass'
- Uphold office supplies and all printing supplies
- Insured current marketing materials are in stock and mailing lists are up to date
- Worked alongside the accountant as needed
- Managed 9-line phone system
- Medical Equipment Planning Company
Assistant to the Vice President Maintenance Department
Stop & Shop
01.2005 - 01.2006
- Maintained inventory for all mechanics
- Managed calendars and scheduling to ensure smooth daily activities
- Arranged travel arrangement for Vice President and department staff
- Coordinated Board meetings and monthly office meetings
- Managed phone lines
Executive Assistant to Director
State Street Corporation
01.1986 - 01.2003
- Company Overview: Mutual Funds Division, State Street Global Advisors
- Coordinated all correspondence and coverage, scheduled international and domestic travel arrangements and prepared reimbursements, coordinated Board Meeting proceedings, maintained monthly financial reports and served as liaison between two departments
- Planned and coordinated functions and events including quarterly Board of Directors Meetings and regular State Street Global Advisors affiliate meetings including reserving rooms, appropriate and set up all equipment, arrange for food and coordinated any speakers or guest visits
- Consistently met all goals for meeting outcomes and received praise for ensuring successful programs
- Developed, maintained and distributed an Excel spreadsheet to track monthly performance returns which was used by the Sales Division as a selling tool
- Sales were able to generate revenues in 23 different funds as a result of this tool
- Managed calendars and scheduling for executives to maximize time, productivity and ensure smooth daily activities
- Prepared material and briefed direct reports of their daily schedule
- Successfully scheduled travel arrangements through travel vendors without any disruption or complaints and met guidelines of all corporate travel polices
- Managed the receipt and submission of all travel reimbursement expenses for multiple employees accurately and in a timely manner to ensure prompt payment
- Maintained confidentiality in preparing annual performance reviews and salary adjustments
- Researched phone calls directed to executive office to promptly identify proper State Street Employee group to handle client questions resulting in high quality customer services
- Compiled reports and advised Imaging Services Department on user friendly layouts of this document which were scanned into internal software for use by the Advisors Strategies Group
- Use of the software enabled greater efficiency within the organization and reduced reliance on paper files
- Managed all office supplies to ensure availability as needed and to monitor expense
- Mutual Funds Division, State Street Global Advisors
Education
High School Graduate -
Mount Saint Joseph Academy
Brighton, MASkills
- Microsoft Office
- Word
- Excel
- PowerPoint
- Outlook
- Travel Arrangements
- Administrative Support
Timeline
Project Coordinator
University of Chan Medical School
04.2014 - Current
Executive Assistant to the President / CEO
Source Atlantic, Inc.
01.2006 - 05.2013
Assistant to the Vice President Maintenance Department
Stop & Shop
01.2005 - 01.2006
Executive Assistant to Director
State Street Corporation
01.1986 - 01.2003
High School Graduate -
Mount Saint Joseph Academy
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