Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Gianna Giannacopoulos

Needham

Summary

Experienced and highly organized Administrative Assistant with 12 years of success supporting the leadership and operations of Needham Public Schools. Proven track record in managing school office functions, streamlining administrative processes, and maintaining a welcoming, efficient environment for students, families, and staff. Skilled in records management, scheduling, communication, and compliance. Recognized for professionalism, attention to detail, and unwavering commitment to school community success.

Overview

26
26
years of professional experience

Work History

Grade Level Administrative Assistant

Pollard Middle School
08.2014 - Current
  • Under the direct supervision of the Principal and Assistant Principal perform all administrative tasks and daily operations.
  • Report any concerning calls or emails to guidance, the school nurse or the administration.
  • Assist with student registration, class enrollment, transfers, and withdrawal processes in compliance with district and state guidelines.
  • Maintain student information systems including daily attendance, emergency contacts, student/parent logins and report cards in PowerSchool.
  • Manage school-wide scheduling, including staff meetings, 504, IEP and parent meetings, conferences and after-school programs.
  • Draft student discipline letters (bullying, suspension and misdemeanors) and distribute to parents/guardians, and appropriate personnel.
  • Process all student discipline records and send to the state for reporting.
  • Maintain confidentiality of private information by adhering to strict privacy policies and handling all student situations with sensitivity and tact.
  • Organize field trips and all logistics including: venue, busing, payment collection, permission slips/waivers, scholarships, and lunches, for enhanced student experiences.
  • Support school safety initiatives by assisting with emergency planning, drills, and updating relevant staff contact information.
  • Invite 20 non-profit groups to present at Pollard's annual STA-Day (Students Take Action Day), an event filled with learning, educating and increasing student awareness and understanding of societal issues.

Accounting Clerk

Needham Public Schools
09.2013 - 03.2014
  • Performed all functions of accounts payable transactions: received and matched invoices to their packing slips and purchase orders; sent scanned documents to departments for approval and signatures; prepared then entered invoices for swift payment; processed reports and maintained a filing system for all financial documents.
  • Ensured payments were in compliance with municipal polices and procurement laws.
  • Researched and resolved any outstanding balances or billing questions with vendors.
  • Processed daily accounts receivable functions: recorded all cash, checks and credit card transactions that were received via recaps, mail and online; prepared daily bank deposits by gathering and sorting cash bags and their matching cash receipts; totaled each deposit amount and recorded in daily log; distributed printed copies of all cash deposits and receipts.
  • Maintained a bi-weekly audit of all cash and checks in safe.
  • Received employee travel and expense reports, checked all receipts, verified accuracy of coding and amounts, and processed payment.
  • Assisted in training of two new employees in daily functions of accounts payable and accounts receivable.
  • Maintained strict confidentiality and privacy of all financial records.

Payroll Administrator

Monitor Group
09.2005 - 05.2010
  • Processed semi-monthly payroll for 700 employees, weekly payroll for 50 employees and monthly partner payroll.
  • Compiled and performed complex payroll calculations (new hires, payroll changes, leave of absences, disabilities, terminations, pay increases, severance, bonuses and office transfers).
  • Calculated employee federal and state income and social security taxes, unemployment, garnish deductions, and workers compensation payments.
  • Provided customer service to employees in the area of: all payroll questions or concerns, benefits and taxes, how to record timecards in the system, and instructions on filling out payroll forms and tax/IRS withholding issues per IRS regulations.
  • Worked closely with Bank of America to process all stop payments and direct deposit reversals.
  • Assisted H/R and Accounting in developing and providing several complex reports after each payroll.
  • Processed all verification of employment requests to outside agencies and banks.
  • Ensured payroll processing was always in compliance with ever-changing federal and state laws.

Accounting Administrator

GZA GeoEnvironmental, Inc
06.2003 - 09.2005
  • Managed entire A/P function in Providence division; processed all weekly invoices and recoveries, ensuring high degree of accuracy and timely payment of operational expenses.
  • Responsible for cash receipts; handled all A/R responsibilities in corporate accounting.
  • Maintained daily cash management for Fleet and Keybank deposits; prepared detailed financial reports.
  • Handled medical monitoring expenses for 400 employees; ensured proper preventative vaccinations and monthly testing specific to occupational hazards were conducted.
  • Organized and trained other departmental members and delegated responsibilities for a 7-year company audit.

Administrative Assistant to Dir. of Stewardship

UNH Foundation
09.1999 - 05.2003
  • While pursuing degree, provided administrative support to charitable foundation dedicated to increasing private support for the University.
  • Participated in The Next Horizon: The Campaign for the University of New Hampshire, which surpassed its goal of $100 million two years ahead of schedule.
  • Prepared thank you letters for large donors and notified families of all donations; correspondence averaged 150-200 cards each day and 25-30 letters per day.
  • Generated annual fund reports; notified donors of recipients and informed them of status of the funds.
  • Coordinated dinners and supervised catering and set-up of events to thank donors.
  • Performed research to track amount of money in each account and how to best appropriate allocation of funds and students' eligibility for scholarships.

Education

Bachelor of Arts - Poltical Science, Minor in English

University of New Hampshire
NH
05-2003

Skills

  • School Office Administration
  • Student Records & Data Management
  • Calendar & Scheduling
  • Communication & Interpersonal Skills
  • Confidential Document Control
  • Time & Task Management
  • Crisis Management Support
  • Microsoft Office and PowerSchool

Languages

Greek
French

Timeline

Grade Level Administrative Assistant

Pollard Middle School
08.2014 - Current

Accounting Clerk

Needham Public Schools
09.2013 - 03.2014

Payroll Administrator

Monitor Group
09.2005 - 05.2010

Accounting Administrator

GZA GeoEnvironmental, Inc
06.2003 - 09.2005

Administrative Assistant to Dir. of Stewardship

UNH Foundation
09.1999 - 05.2003

Bachelor of Arts - Poltical Science, Minor in English

University of New Hampshire

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Gianna Giannacopoulos