Database CRM: Lasso, SalesForce, HubSpot MailChimp
JENNIFER WILSON
ASHLAND
Summary
Dynamic and highly skilled Executive Assistant with over a decade of experience excelling in fast-paced environments. Committed to supporting teams with passion and precision, I bring exceptional organizational skills to the table. Proficient in calendar management, domestic and international travel coordination, meeting preparation, and office operations. Adept at financial tracking, ensuring seamless operations and contributing to overall team success. Ready to leverage my expertise to enhance productivity and drive results.
Overview
20
20
years of professional experience
1
1
Certificate
Work History
Executive Assistant/Director of Operations/Social Media Manager
Boston Realty Advisors/JD Advisors
01.2015 - 05.2025
- Deliver exceptional organizational support to C-level executives.
- Manage executive calendars, scheduling meetings and coordinate travel arrangements.
- Use advanced software to prepare documents, reports, and presentations.
- Manage financial records by tracking invoices and monitoring expenses to ensure accurate reporting and budgeting.
- Manage CRM databases for client follow up, analyzing and reporting on performance and sales date.
- Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
- Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Answer high volume of phone calls and email inquiries.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Improved office efficiency by implementing new digital filing systems and document management processes.
- Ensure smooth daily operations in office and with our off-site sales teams.
- Facilitate training and onboarding for incoming office staff and all start-up of new projects.
- Facilitated start-up of new firm and executed completion within 4 months.
- Implement email marketing campaigns that consistently achieved high open rates and conversion rates.
- Enhance brand visibility by developing and implementing comprehensive social media strategies.
- Manage multiple social media platforms, ensuring a consistent brand voice and message to increase audience engagement with the creation of compelling content for various digital platforms.
Real Estate Sales Advisor
JD Advisors
06.2006 - Current
- Assist clients in finding their ideal home by conducting thorough market research and providing personalized recommendations.
- Coordinate seamless closings for clients, ensuring all necessary documentation was completed accurately and on time.
- Analyze market trends and provide prospects and clients real time data.
- Enhance property listings' visibility by utilizing social media platforms, email campaigns, and traditional marketing methods.
- Maintain extensive knowledge of the local real estate market trends to provide accurate advice to clients.
- Collaborate with other real estate agents to maximize exposure for listed properties and reach prospective buyers efficiently.
- Generate leads for sales and rental properties through CRM Database Administration, Drip mail campaigns, Social Media, Digital Marketing, Outreach, Building Broker relationships
- Use MLS to list and track properties in local area, complete in-process sales and update client information.
- Prepare detailed reports on property listings, including comparative market analysis, for use in negotiations with sellers and buyers.
- Negotiate between buyers and sellers of properties with efficiency and transparency to maximize profits and maintain satisfaction of clients.
- Leverage market knowledge and analysis to provide guidance and advice on best options for clients.
Administrative Assistant/Real Estate Advisor
PrimeTime Communities
01.2009 - 01.2015
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Managed contracts from reservation to closing.
- Assisted team with property previews and event coordination
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships for over 20 different projects in New England.
- Maintained all property listing data into the Multiple Listing Service (MLS), legal files, managed and distributed all reporting.
Administrative Assistant/Real Estate Advisor
The Collaborative Companies
08.2006 - 11.2009
- Calendar management for sales team and clients.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Property Manager for 173 condo conversion project, managing vendors, leases, rent roll, vacancies, and repairs
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Administrative Assistant
Coldwell Banker
01.2004 - 08.2006
- Answered general inquiries by email, phone, and mail.
- Calendar management for sales teams and executives.
- Submitted weekly reports to management teams.
- Assisted Office Management Team with listing and closing processes of all deals.
- Developed visually engaging marketing materials to support home sales for over 50 agents.
Education
Early Childhood Care And Education
Worcester State University
Worcester, MA01-2001
Skills
- Senior Executive Assistance
- Office Administration Support
- Operational Management
- Schedule Management
- Meticulous attention to detail
- Customer Service-oriented
- Database Administration
- Property management
- Negotiation expertise
- Social media marketing
- Marketing techniques
- Comparative market analysis
Accomplishments
2022 Gold PRISM Award for Most Valuable Team Member
2016 Silver PRISM Award for Most Valuable Team Member
Certification
2006 -Current: Licensed Massachusetts Real Estate Salesperson
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Work Preference
Work Type
Full TimeWork Location
On-SiteHybridRemoteImportant To Me
Career advancementCompany CultureFlexible work hours401k matchWork-life balanceWork from home optionQuote
To be in the top 1% you need to be willing to do what the other 99%
won't.
Hard work is a choice.
Attitude is a choice.
Discipline is a choice.
Doing extra is a choice.
Excellence is a choice.
Allistair McCaw
Software
Administrative: Microsoft Office 365 Suite - Word, Excel, Publisher, Powerpoint
Creative: Adobe Creative Suite, PhotoShop, Apple imovie, Canva,
Social Media Platforms - LinkedIn, Instagram, TikTok, Facebook, Twitter
Real Estate: MLS, LINK, Zillow
Languages
English
Native or Bilingual
Interests
Photography, Real Estate, Golf, Travel
Timeline
Executive Assistant/Director of Operations/Social Media Manager
Boston Realty Advisors/JD Advisors
01.2015 - 05.2025
Administrative Assistant/Real Estate Advisor
PrimeTime Communities
01.2009 - 01.2015
Administrative Assistant/Real Estate Advisor
The Collaborative Companies
08.2006 - 11.2009
Real Estate Sales Advisor
JD Advisors
06.2006 - Current
Administrative Assistant
Coldwell Banker
01.2004 - 08.2006
Early Childhood Care And Education
Worcester State University
Similar Profiles
Niki HawkinsNiki Hawkins
Real Estate Broker at Navigate Realty / Core Realty AdvisorsReal Estate Broker at Navigate Realty / Core Realty Advisors
Zaire MorrisonZaire Morrison
Transaction Advisory Associate at Allegro Realty AdvisorsTransaction Advisory Associate at Allegro Realty Advisors
AKIA M. JONESAKIA M. JONES
Licensed Realtor PA and NJ at Homesmart Realty AdvisorsLicensed Realtor PA and NJ at Homesmart Realty Advisors
Brittany BrownBrittany Brown
Program Coordinator at Ashland Blazer Youth Services CenterProgram Coordinator at Ashland Blazer Youth Services Center
Callie BergtholdCallie Bergthold
Sales Associate at The Tin Roof Monogram and GiftSales Associate at The Tin Roof Monogram and Gift