Julia Mitchell
Mansfield
Summary
With a proven track record at Town of Mansfield Public Schools, I excel in enhancing operational efficiency and fostering client engagement through advanced organizational abilities and Excel data management. My expertise in cross-departmental coordination and privacy compliance has significantly contributed to streamlined processes and improved financial tracking, showcasing a blend of hard and soft skills essential for dynamic office environments.
Overview
47
47
years of professional experience
Work History
School Office Assistant
Town of Mansfield Public Schools
Mansfield, MA
07.2004 - Current
- Enhanced office efficiency by organizing and maintaining a comprehensive filing system for student records.
- Improved financial tracking by accurately processing invoices, expense claims, and budget reports for the school office.
- Assisted in set up and orientation for new teachers and staff.
- Contributed to a positive school climate by fostering open communication lines between parents, students, and staff members.
- Managed confidential information with discretion while handling sensitive documents such as student transcripts and personnel files.
- Played an instrumental role in emergency preparedness planning by participating in safety drills alongside faculty members as well as reviewing policies periodically with administration teams.
- Contributed to a positive school culture by collaborating with teachers, administrators, and support staff on various projects and initiatives.
- Increased parent engagement by assisting in the preparation of newsletters, updating the school website, and maintaining social media channels.
- Proactively identified areas for improvement within the office setting by regularly evaluating processes and implementing changes as needed.
- Maintained a welcoming atmosphere in the front office by greeting visitors professionally and addressing their inquiries promptly.
- Demonstrated adaptability and flexibility in handling a wide range of administrative tasks as needed to support the overall needs of the school community.
- Organized professional development opportunities for teachers by coordinating workshops, training sessions, or guest speakers upon request from administration or faculty members.
Facilities Office Assistant
Town of Mansfield Public Schools
Mansfield, MA
07.2004 - 07.2014
- Managed key control systems, ensuring that all staff members had appropriate access to necessary facilities.
- Maintained an updated database of building assets, equipment warranties, and service contracts for easy access during maintenance or repair needs.
- Assisted in the facilitation of special events hosted at the facility by setting up equipment, coordinating with vendors, and providing support during event execution.
- Played a pivotal role in emergency preparedness planning by participating in drills and maintaining updated evacuation plans.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported budget planning efforts by providing accurate data on expenses related to facility operations.
- Assisted in reducing operational costs through diligent monitoring of supply inventory and negotiating with vendors for better pricing.
- Served as a liaison between facilities management staff members and other departments within the organization to address concerns or requests promptly.
Guidance Office Office Assistant
Town of Mansfield Public Schools
Mansfield, MA
01.1994 - 07.2004
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Ensured timely completion of projects by coordinating resources across multiple teams effectively.
- Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
- Edited and proofread documents for accuracy and completeness.
- Supported families navigating special education processes by providing guidance on available resources, rights, and responsibilities.
- Processed student registrations and withdrawals.
- Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
- Documented attendance, grades and test scores to update permanent records.
- Participated in meetings, workshops and seminars to covey or gather information to perform functions.
- Contributed to safe school environment by maintaining up-to-date emergency contact and medical information for all students.
- Improved staff productivity by handling routine inquiries, allowing teachers more time to focus on educational objectives.
- Contributed to school's professional image by drafting and editing official school correspondence.
Various Office Administrative Positions
Various Employers
Massachusetts And California
01.1978 - 01.1990
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
- Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
- Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
- Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
- Streamlined office processes by implementing efficient filing and organizational systems.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Performed research to collect and record industry data.
Education
No Degree -
Bristol Community College
North Attleboro, MANo Degree - Accounting
University of California, Berkeley
Berkeley, CA01-1983
No Degree - Animal Science
University of Massachusetts, Amherst
Amherst, MA01-1982
High School Diploma -
Walpole High School
Walpole MA06-1981
Skills
- Advanced Organizational Abilities
- Client Engagement Strategies
- Cross-Departmental Project Coordination
- Strong Administrative Skills
- Accounts Receivable Administration
- Excel Data Management
- Skilled in Microsoft Word Applications
- Analytical Problem-Solving
- QuickBooks Proficiency
- Privacy Compliance Oversight
Timeline
School Office Assistant
Town of Mansfield Public Schools
07.2004 - Current
Facilities Office Assistant
Town of Mansfield Public Schools
07.2004 - 07.2014
Guidance Office Office Assistant
Town of Mansfield Public Schools
01.1994 - 07.2004
Various Office Administrative Positions
Various Employers
01.1978 - 01.1990
No Degree -
Bristol Community College
No Degree - Accounting
University of California, Berkeley
No Degree - Animal Science
University of Massachusetts, Amherst
High School Diploma -
Walpole High School