Julia Mitchell
Mansfield
Summary
With a proven track record at Town of Mansfield Public Schools, I excel in enhancing operational efficiency and fostering client engagement through advanced organizational abilities and Excel data management. My expertise in cross-departmental coordination and privacy compliance has significantly contributed to streamlined processes and improved financial tracking, showcasing a blend of hard and soft skills essential for dynamic office environments.
Overview
47
47
years of professional experience
Work History
School Office Assistant
Town of Mansfield Public Schools
07.2004 - Current
- Enhanced office efficiency by organizing and maintaining a comprehensive filing system for student records.
- Improved financial tracking by accurately processing invoices, expense claims, and budget reports for the school office.
- Assisted in set up and orientation for new teachers and staff.
- Contributed to a positive school climate by fostering open communication lines between parents, students, and staff members.
- Managed confidential information with discretion while handling sensitive documents such as student transcripts and personnel files.
- Played an instrumental role in emergency preparedness planning by participating in safety drills alongside faculty members as well as reviewing policies periodically with administration teams.
- Contributed to a positive school culture by collaborating with teachers, administrators, and support staff on various projects and initiatives.
- Increased parent engagement by assisting in the preparation of newsletters, updating the school website, and maintaining social media channels.
- Proactively identified areas for improvement within the office setting by regularly evaluating processes and implementing changes as needed.
- Maintained a welcoming atmosphere in the front office by greeting visitors professionally and addressing their inquiries promptly.
- Demonstrated adaptability and flexibility in handling a wide range of administrative tasks as needed to support the overall needs of the school community.
- Organized professional development opportunities for teachers by coordinating workshops, training sessions, or guest speakers upon request from administration or faculty members.
Facilities Office Assistant
Town of Mansfield Public Schools
07.2004 - 07.2014
- Managed key control systems, ensuring that all staff members had appropriate access to necessary facilities.
- Maintained an updated database of building assets, equipment warranties, and service contracts for easy access during maintenance or repair needs.
- Assisted in the facilitation of special events hosted at the facility by setting up equipment, coordinating with vendors, and providing support during event execution.
- Played a pivotal role in emergency preparedness planning by participating in drills and maintaining updated evacuation plans.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Supported budget planning efforts by providing accurate data on expenses related to facility operations.
- Assisted in reducing operational costs through diligent monitoring of supply inventory and negotiating with vendors for better pricing.
- Served as a liaison between facilities management staff members and other departments within the organization to address concerns or requests promptly.
Guidance Office Office Assistant
Town of Mansfield Public Schools
01.1994 - 07.2004
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Ensured timely completion of projects by coordinating resources across multiple teams effectively.
- Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
- Edited and proofread documents for accuracy and completeness.
- Supported families navigating special education processes by providing guidance on available resources, rights, and responsibilities.
- Processed student registrations and withdrawals.
- Answered multi-line telephones and greeted visitors and parents to facilitate office operations.
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
- Documented attendance, grades and test scores to update permanent records.
- Participated in meetings, workshops and seminars to covey or gather information to perform functions.
- Contributed to safe school environment by maintaining up-to-date emergency contact and medical information for all students.
- Improved staff productivity by handling routine inquiries, allowing teachers more time to focus on educational objectives.
- Contributed to school's professional image by drafting and editing official school correspondence.
Various Office Administrative Positions
Various Employers
01.1978 - 01.1990
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
- Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
- Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
- Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
- Streamlined office processes by implementing efficient filing and organizational systems.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Performed research to collect and record industry data.
Education
No Degree -
Bristol Community College
North Attleboro, MANo Degree - Accounting
University of California, Berkeley
Berkeley, CA01-1983
No Degree - Animal Science
University of Massachusetts, Amherst
Amherst, MA01-1982
High School Diploma -
Walpole High School
Walpole MA06-1981
Skills
- Advanced Organizational Abilities
- Client Engagement Strategies
- Cross-Departmental Project Coordination
- Strong Administrative Skills
- Accounts Receivable Administration
- Excel Data Management
- Skilled in Microsoft Word Applications
- Analytical Problem-Solving
- QuickBooks Proficiency
- Privacy Compliance Oversight
Timeline
School Office Assistant
Town of Mansfield Public Schools
07.2004 - Current
Facilities Office Assistant
Town of Mansfield Public Schools
07.2004 - 07.2014
Guidance Office Office Assistant
Town of Mansfield Public Schools
01.1994 - 07.2004
Various Office Administrative Positions
Various Employers
01.1978 - 01.1990
No Degree -
Bristol Community College
No Degree - Accounting
University of California, Berkeley
No Degree - Animal Science
University of Massachusetts, Amherst
High School Diploma -
Walpole High School
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