Kayla Beane
Whitman
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
18
18
years of professional experience
Work History
General Services Coordinator
Erickson Senior Living
02.2025 - Current
- Manage and schedule work orders for Maintenance and Housekeeping.
- Answer calls, take requests, and follow-up on work orders from residents and staff.
Export Documentation Coordinator
The AGL Group
01.2023 - 11.2023
- Prepared export documentation including Bills of Lading and Phytosanitary Certificates.
- Coordinated document approval and shipment tracking.
Administrative Services Manager
GeoEngineers, Inc.
08.2021 - 01.2023
- Oversaw administrative operations and document QA/QC.
- Managed project setup, subcontractor processing, and travel booking.
- Handled safety compliance and office event coordination.
Export Documentation Coordinator / Team Lead
Ally Global Logistics
05.2017 - 05.2021
- Led documentation team; processed international shipping documents.
- Tracked vessel ETAs and handled customer communications.
Administrative Assistant
RDK Engineers
04.2015 - 05.2017
- Prepared project documentation and travel itineraries.
- Supported office events and managed expense reporting.
Front Desk Office Assistant
RDK Engineers
06.2012 - 09.2013
- Greeted visitors and managed office logistics and scheduling.
- Assisted with reports, mail handling, and data entry.
Banking Roles
Various Banks
01.2008 - 01.2012
- Performed teller and head banker duties including cash handling, scheduling, and clerical tasks.
Education
Culinary Arts
Cambridge School of Culinary Arts
Cambridge, MA01.2007
High School Diploma -
Abington High School
Abington, MA01.2005
Skills
- Proficient in Microsoft Office Suite
- Systems: VIP Teller, Clear Touch, Merlin Teller, Interact, Micros, Newforma, Deltek Vision, Banner, Descartes, HRCMS, ServiceMax, Salesforce
- Office Operations, Travel Booking, Work Order Management, Event Planning, Scheduling
- Document proofreading
- Appointment scheduling
- Fast learner
- Problem-solving
- Document management
- Time management
- Editing and proofreading
- Administrative background
- Project schedule coordination
Timeline
General Services Coordinator
Erickson Senior Living
02.2025 - Current
Export Documentation Coordinator
The AGL Group
01.2023 - 11.2023
Administrative Services Manager
GeoEngineers, Inc.
08.2021 - 01.2023
Export Documentation Coordinator / Team Lead
Ally Global Logistics
05.2017 - 05.2021
Administrative Assistant
RDK Engineers
04.2015 - 05.2017
Front Desk Office Assistant
RDK Engineers
06.2012 - 09.2013
Banking Roles
Various Banks
01.2008 - 01.2012
Culinary Arts
Cambridge School of Culinary Arts
High School Diploma -
Abington High School
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