Kelly P. Quinlan
Attleboro
Summary
Detail-oriented professional providing high-level executive support by managing complex schedules, coordinating high-stakes meetings, and facilitating seamless communication. Expertise in streamlining operations and enhancing productivity through effective calendar management and travel arrangements.
Overview
21
21
years of professional experience
Work History
Administrative Assistant
Cisco Systems
01.2017 - 10.2025
- Supported multiple VPs and Directors by managing schedules, preparing expense reports, coordinating travel arrangements, and creating PowerPoint presentations.
- Managed executive's calendars and email communication
- Facilitated conference calls, took notes, and coordinated travel arrangements while managing expense reports.
- Prepared special events and meetings, ensuring all details were organized and executed smoothly.
- Managed workload independently across time zones
- Worked in a fully remote environment
- Implemented cloud security measures to protect sensitive data and ensure compliance.
Executive Assistant to the Boston Regional Vice President
Plaza Home Mortgage, Inc.
Wakefield
01.2016 - 01.2017
- Delivered professional administrative and personal assistance to Boston Regional Vice President, facilitating seamless operations.
- Supported Plaza's Regional Vice President by managing schedules and performing complex and confidential administrative, analytical, and research duties, ensuring confidentiality and exercising independent judgment.
- Managed calendars, coordinated meetings and conference calls, and organized travel arrangements for Boston team, enhancing logistical efficiency.
- Assisted in preparing logistics for special events and meetings.
- Assisted in preparing detailed sales reports to aid decision-making.
- Organized electronic and paper filing systems for efficient access.
Executive Assistant to the CEO
Bridgeline Digital, Inc.
Burlington
01.2007 - 01.2016
- Provided right arm support to CEO. Responsibilities included:
- Managed executive's calendars and email communication
- Coordination of executive travel, executive management meetings, various team meetings, Board of Directors meetings and annual shareholder meetings
- Maintained all Board Minutes and written consents
- Provided PowerPoint support and creation of various presentations
- Overseen corporate office facilities and supplies management
- Coordinated facility support and build outs for 7 regional offices in North America, ensuring adherence to project deadlines and budgets
- Administered stock options for employees.
- Created and distributed monthly internal newsletter to enhance communication across the organization
- Reviewed and corrected financial reports including 10K, 10Q, and 8K documents for accuracy and compliance.
- Post acquisitions management of integration plan ensuring onboarding, training sessions, and department handoffs were executed according to the plan
- Worked with marketing department to coordinate various trade shows
- Worked closely with Human Resources and Acquisitions
Internal Account Executive
Citimortgage, Inc.
Methuen
01.2005 - 01.2007
- Closed transactions in territory, achieving over $100 million monthly
- Facilitated communication between retail loan officers and Account Executives to streamline operations
- Supported retail loan officers in placing, pricing, and processing new loan files to enhance workflow efficiency
Education
Appraisal Underwriting course -
New England College of Finance
Skills
- Salesforce
- Microsoft Word
- Excel
- PowerPoint
- Project
- Visio
- Constant Contact
- Concur
- Ariba
Knowledge And Education
- Excellent knowledge in Microsoft Word, Excel, PowerPoint, Project, Visio, Salesforce and Constant Contact, Concur, Ariba.
- Completed an Appraisal Underwriting course at New England College of Finance.
- Nominated for the Admin Awards Boston.
Timeline
Administrative Assistant
Cisco Systems
01.2017 - 10.2025
Executive Assistant to the Boston Regional Vice President
Plaza Home Mortgage, Inc.
01.2016 - 01.2017
Executive Assistant to the CEO
Bridgeline Digital, Inc.
01.2007 - 01.2016
Internal Account Executive
Citimortgage, Inc.
01.2005 - 01.2007
Appraisal Underwriting course -
New England College of Finance