Laura Magarian
Revere
Summary
Professional with proven experience supporting high-level executives. Skilled in managing schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable and adaptable, with expertise in communication, organization, and multitasking.
Overview
14
14
years of professional experience
Work History
Executive Coordinator
Harvard
06.2024 - Current
- Reporting to the Chief of Staff to the Vice President and Chief Information Officer (VP/CIO), and a member of the HUIT Administration team that provides executive support to HUIT leaders
- Manages the calendar; scheduling and coordination of appointments, calls, and complex meetings for the VP/CIO
- Takes initiative; identifies gaps or needs and reaches out to a variety of HUIT and University constituents in collecting materials
- Redirects or responds to requests that can be solved without the VP/CIO’s intervention
- Assists with the organization of events and managing logistics affecting the VP related to these events
- Helps to coordinate conferences, speaking engagements and committee work for the VP/CIO
- Coordinates VP/CIO’s participation in seminars and professional development activities
- Serves as a backup for other assistants on occasion
- Performs other related duties as required and assists with special projects
- Develop and maintain effective systems for managing the VP/CIO’s administrative needs and running office operations
- Help arrange large, complex meetings for other HUIT colleagues
- Ensure that the administrative functions of the office of the CIO Support Executive Assistant colleagues, including leading on the creation of organization wide processes and best practices
- Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
- Ensure that deadlines are met and adapt to changing priorities
- Presents positive and professional image for the organization
- Manages complex calendars, arranges for meetings
- Provide executive support to senior and executive level managers, including the Vice President/Chief Information Officer (VP/CIO)
- Exercise significant independent judgment to identify and resolve potential conflicts and streamline processes
- Manage administrative tasks ensuring priorities are met
- Respond promptly to scheduling requests and changes, coordinating meetings, appointments, and complex travel arrangements
- Manage complex calendars and schedule appointments, calls, and meetings
- Prepare materials and briefings as needed based on daily agendas
- Coordinate with various stakeholders to gather necessary information and materials
Executive Assistant
Cytrellis
07.2023
- Provided high level administrative support to the President & CEO, Chief Financial Officer, & Chief Technology Officer
- Including maintaining confidential information, managing an active calendar of appointments and being the gatekeeper for scheduling, completing expense reports; composing and preparing correspondence email, arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, dinners, parking and Ubers
- Organize in house and offsite meetings, provided IT support and conference room set up, prepped meeting materials, took meeting minutes and action items for follow up
- Coordinate and schedule quarterly Board of Director’s Meeting
- Ensure materials needed are prepped and attendance is provided in advanced with members
- Partnered with HR to ensure worksite, office activities, and site specific benefits enhance culture
- Planned and executed company outing at Dave & Busters
- Huge success! Also partnered on Ribbon Cutting Ceremony for new office
- Managed catering for meetings and onsite lunches as they occur
- Communicates directly, and on behalf of the President and CEO, with Board members, Investors, & doctors offices in the field
- Provided extensive support and management for office move to ensure smooth transition
Executive Assistant/Office Manager
GRITSTONE
02.2022 - 07.2023
- Executive Assistant to the head of Business Development; heavy calendar management, frequent engagement with correspondents via email about scheduling & meeting needs for executive
- Sorting and processing monthly expenses, frequent travel coordination, meeting prep, business meetings, lunch/dinner reservations & catering needs, ad hoc projects in the moment as needed
- Serves as the point of contact & liaison for all employees, security, Safety Partners, IT (Information Technology), Smart Labs, facilities/janitorial, vendors & building management; involving office operations, badge systems, building/landlord concerns, employee parking passes & daily validations etc
- Onboard new hires; I9 verification of forms and submission in the moment as needed, tour site with emergency exits & safety procedures, badge registration, desk allocation & alignment with IT, parking set up & coordination, fitness center access, new hire safety meeting training set up & relish lunch registration
- Participates in the interview process for future candidates, debrief, via Job Vite internal portal
- Plan, coordinate and execute on site events & team building activities while ensuring consistency within the three sites to provide a consistent employee experience
- Provides assistance & training for employees with the company travel agency; CTM, submit expense reports
- Train employees when using our expense reporting system, NetSuite
- Process monthly credit card reconciliation for the Cambridge office & connect with AP (Accounts Payable) regularly to ensure accuracy for auditing purposes
- Greet guests/visitors and vendors in the main reception area as they arrive at the office and provide; visitor badge, sign in, covid protocol, desk assignment, parking validation etc
- Oversee and manage the office space & conference rooms
- Monitor budgeting needs of company amenities including café refreshments, snacks, & office supplies & ensure they are adequately stocked and maintained
- Collaborate closely with the Director of Operations & Chief Operating Officer; in lieu of the Facilities Manager Position vacant, ensure & oversee the day-to-day operational tasks in the Cambridge Office
- Provide communication & updates about move timeline & key dates for the Kenmore office move
- Liaison between Tobin Movers, Avison & Young & Cushman & Wakefield
- Interim while Facilities Manager Position is open
- In collaboration with the IT department, maintenance of office equipment including copiers, printers & A/V, help with meeting set up and troubleshooting in the moment issues that arise
Assistant General Manager
ATHLETA
07.2021 - 02.2022
- Build effective teams and drive a culture of high performance and engagement
- Collaborate with leaders and employees to execute merchandising, operational, customer and talent strategic initiatives to improve processes while building the capabilities of others
- Support the execution of performance goals and developmental plans for store team
- Recruit, hire, onboard, develop and lead a team of managers and employees
- Be accountable for team performance through teaching, coaching and providing feedback to build capabilities
- Own assigned area of responsibility
- Promote community involvement
- Network and connect with local business for events and partnerships
Store Director
SEPHORA
05.2019 - 05.2021
- Company Overview: 11 years collectively
- Developed strategies to maximize store sales potential by accurately forecasting sales, ensuring that the staffing plans align with the business trends, and adjusting payroll accordingly
- Created action plans to increase profit and control variable expenses by evaluating the store P&L monthly
- Shared business opportunities and trends with store leadership and cast to ensure alignment with store goals
- Managed social media platform; Store Instagram, Facebook for internal purposes
- Ensured effective and prompt roll-out of all company initiatives
- Utilized all available reporting to analyze business trends
- Coordinate with proper partners, i.e., DM, Regional partners, Field Support Center (FSC) partner, etc., to minimize business risk and maximize business potential
- Ensured that payroll was within company/region/district guidelines and is signed off on within the company standard so that cast could be paid correctly within the proper time
- 11 years collectively
Guest Services Manager
SIMON
11.2010 - 10.2014
- Company Overview: 9 years collectively
- Regional Point of Contact for GSMs in New England
- Facilitated monthly conference calls for GSM’s and held quarterly face to face meetings
- Managed a team of 12+ employees
- Supported Office Manager with front office; answered phones, tenant/customer related issues, lease agreements, tenant information, fax/copies, supply ordering, conference room booking & additional administrative tasks as needed and ensured guest services provided administrative tasks as well
- Enhanced the profitability of Simon Guest Services to maximize return on investment through sales goals and strategies
- Maintained and built relationships with corporate accounts, both on mall and through Simon Volume
- Attended networking functions, cold calls, mailings and scheduled face to face meetings
- Managed Simon Guest Services budget
- (Including uniforms, supplies, wheelchair repairs & payroll)
- Planned and executed GSR/staff meetings monthly & quarterly
- Interviewed, trained, conducted annual reviews on all guest services representatives
- Supported the Marketing Team in planning and executing mall events
- 9 years collectively
Education
Bachelor of Science -
Lasell University
Newton, Massachusetts01.2007
Skills
- Microsoft Office
- Word
- Excel
- PowerPoint
- Outlook
- Teams
- Adobe
- Canva
- Zoom
- Webex
- Executive support
- Administrative support
- Office management
- Customer service
- Expense reporting
- Schedule & calendar planning
- Event Planning
Community Service
- Team In Training 2013- Nike’s Half Marathon Leukemia & Lymphoma Society
- My Brother’s Table- Lynn MA
- Casa Myrna- Dorchester MA
- Greater Boston Foodbank- Boston MA
- On The Rise- Cambridge MA
Awards
- Sephora 2019 #1 to Budget NE Boston
- Sephora Overall EDU Statistical Achievement Award 2017
- Gritstone Spot Award May 2022
- Gritstone Spot Award February 2023
- Gritstone Spot Award March 2023
Timeline
Executive Coordinator
Harvard
06.2024 - Current
Executive Assistant
Cytrellis
07.2023
Executive Assistant/Office Manager
GRITSTONE
02.2022 - 07.2023
Assistant General Manager
ATHLETA
07.2021 - 02.2022
Store Director
SEPHORA
05.2019 - 05.2021
Guest Services Manager
SIMON
11.2010 - 10.2014
Bachelor of Science -
Lasell University
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