Laura Shinopulos
Stoneham
Summary
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
31
31
years of professional experience
Work History
Administrative Assistant to the Chief Operating Officer
McLean Hospital
2008.01 - Current
- Responsibilities have included:
- Track hospital affiliated contracts – Notify manager when renewal is needed
- Strong calendar management
- Track hospital policy renewals and send out notifications when reviews are needed
- Track and schedule upper management performance appraisals
- Manage the collecting and documenting of departmental requests for annual Capital Budget
- Process all invoices for office as well as creating Purchase Orders for specific projects
- Input and approve departmental payroll using UKG system
- Review hospital agreements and school contracts for any updates and/or changes
- Manage hospital’s office space agreements for clinician’s private practices
- Tracked hospital vehicle registrations and process when renewals are needed
- Track rental leases for hospital’s off-site locations and notify when review and renewals are needed
- Worked on lengthy, re-licensure applications sent by The Department of Mental Health and The Joint Commission
- Assisted with Joint Commission prep and 3-year Regulatory Review of the hospital
- Organized the completion of annual surveys for the hospital which include those from the American Hospital Association, and the National Association of Behavioral Health
- Completed annual CRICO Re-Insurance Malpractice application for the hospital
- Make annual insurance payments for hospital’s malpractice insurance policy
- Download current standards from the Joint Commission website for staff review
- Handled patient reimbursements for lost items – From 2008 through 2016
- Strong interaction with upper management and all departments at the hospital
- Trained temporary employees
- Process and pay all hospital dues to outside associations
- Assist as back up to room reservations using EMS system
- Assist the Materials Management Department with collecting and reviewing monthly refrigerator, freezer and dishwasher temperature logs, and notifying departments when out of compliance
- Assist in taking minutes at various Committee Meetings that include - Safety & Maintenance Committee, Real Estate and Infrastructure Committee, Emergency Preparedness Committee, and the Patient Care Support Services Committee
- Have organized the arrangements for several upper management retirement parties
- Milestones:
- Organized several on-site, 2 day group meeting that required a detailed process of locating hotel availability, negotiating contracts and room block rates; travel requirements to and from the hotel and airport; and arranging an off-site dinner location which was held at the Museum of Fine Arts in Boston: Project involved a lot of contract review, contact with venues and venue event coordinators, as well as correspondence with meeting guests from around the country.
- Supported leadership transition with the onboarding of a new COO, while ensuring timely compliance with licensure renewals, contracts, leases, and departmental policies.
Data Associate – Forms Development / Administrative Assistant
Eastern Cooperative Oncology Group
1995.01 - 2007.01
- Responsibilities
- Part of the review process for protocols for accuracy and completeness according to industry guidelines and study parameters
- Drafted and developed case report forms around protocol parameters in accordance with the National Cancer Institute’s guidelines
- Worked alongside study chairs, statisticians, and protocol developers to ensure that protocols were accurate and collected all data needed to prove their end points
- Extensive phone, database and customer service experience
- Milestones:
- Completed a project that transferred the case report forms for over 100 active clinical protocols onto the external database, ensuring the accessibility of the most up to date information to all of site institutions registering patients from around the country and abroad.
- Aided in the removal of a department backlog that ensured that all newly approved trials were able to activate on schedule
Education
Web Design Certification -
Boston University Corporate Education Center
Waltham, MA2001-01
BFA - Photography, Departmental Honors
Massachusetts College of Art & Design
Boston, MA1994-01
Skills
- MS Office; PowerPoint; Adobe Acrobat; UKG Payroll System; Outlook; Vision; Some Epic; Strong interpersonal skills and excellent decision-making ability; Type 65wpm
- Office administration
- Administrative support
Timeline
Administrative Assistant to the Chief Operating Officer
McLean Hospital
2008.01 - Current
Data Associate – Forms Development / Administrative Assistant
Eastern Cooperative Oncology Group
1995.01 - 2007.01
BFA - Photography, Departmental Honors
Massachusetts College of Art & Design
Web Design Certification -
Boston University Corporate Education Center