MARGARIDA NICOLI
Danvers
Summary
Senior payroll and cost accountant with extensive experience at Vizgen, specializing in payroll management and financial reporting. Demonstrated success in variance analysis and cost allocation, significantly enhancing financial integrity. Proficient in Microsoft Excel and skilled in task prioritization, driving operational success and compliance in dynamic environments.
Overview
35
35
years of professional experience
Work History
Senior Payroll and Cost Accountant
Vizgen
Waltham
06.2022 - Current
- Process biweekly payroll for US employees using ADP Workforce.
- Prepared and maintained accurate payroll records and reports, facilitating compliance and supporting timely payroll processing.
- Collaborate with foreign agencies to manage international monthly payroll, facilitating compliance with local regulations.
- Process Wire transfer to cover US and international payrolls.
- Calculated bonuses, commissions, sick leave accrual balances, and retirement contributions.
- Reviewed cost allocations, ensuring accuracy in departmental budgets and supporting financial integrity.
- Conducted variance analysis to identify discrepancies in financial performance, providing insights for informed decision-making.
- Reconciled balance sheet accounts such as inventory reserves, prepaids, accruals on a monthly basis in order to maintain accurate general ledger postings.
Order Operations - Contract
Aspen Technology
Bedford
10.2021 - 04.2022
- Reviewed order documentation (contracts, customer purchase orders, professional services proposals) submitted by customers to ensure completeness and accuracy.
- Coordinated resolution of discrepancies with field teams to ensure timely corrections, minimizing hold periods for customer orders.
- Prepared customer documentation for VP, Revenue Recognition review and signature, ensuring alignment with revenue policies.
- Coordinated with various cross-functional groups to resolve outstanding issues.
Bookkeeper - Contract
Loupe Consulting
Everett
09.2019 - 10.2021
- Handled accounts receivable transactions, facilitating consistent cash flow for operational stability.
- Managed accounts payable processes, ensuring timely vendor payments to maintain supplier relationships.
- Investigated and resolved discrepancies in account reconciliations, enhancing accuracy and trust in financial reporting.
- Account Reconciliations
- Payroll Reconciliations
- Administered database management tasks to maintain data integrity.
- Executed special projects to support operational needs.
Payroll Administrator/Senior Cost Accountant
Vecna Technologies
Burlington
09.2012 - 09.2019
- Process payroll for all employees using specialized software systems.
- Updated employee profiles with changes in job titles or salaries as required.Processed daily invoices and payments
- Maintained and processed credit card transactions, supporting accounts receivable functions.
- Performed account reconciliations to ensure accuracy in financial records.
- Investigated and resolved discrepancies during the account reconciliation process.
- Established costs from raw materials
- Managed annual physical inventory process and control
- Implemented Inventory software with seamless integration with QuickBooks
- Interacted with Engineering to maintain accurate bills of materials
- Executed special projects that aligned with and advanced operational goals.
Office Manager
C&K Components
Newton
01.2007 - 01.2012
- Complete responsibility for daily operations, overall function, and appearance of the facility
- Supervised and motivated front desk personnel to achieve company goals and objectives
- Coordinated foreign and domestic meetings to facilitate effective communication and collaboration.
- Arranged all business travel both foreign and domestic, including obtaining the proper legal documents such as passports and foreign visas in a timely manner
- Negotiated vendor contracts to secure favorable terms.
- Managed communication with sister companies to align on business objectives and streamline operations.
- Organized company events and special projects to enhance team engagement and support business initiatives.
- Provided support to accounting, purchasing, and HR departments in various administrative tasks
- Maintained all records pertaining to personal, vacation and travel schedule
Property Manager / Executive Assistant
REMAX Results
Medford
01.2004 - 01.2007
- Managed online listings and maintained websites to optimize property visibility and attract potential clients.
- Interacted daily with clients, attorneys, city, and home inspectors to ensure compliance with city and state policies and procedures.
- Prepared all necessary documents: offers, purchase and sale agreements, leases, and checks.
- Scheduled appointments and coordinated office meetings, training, and special events to enhance team collaboration and efficiency.
- Performed bookkeeping, A/R and A/P functions, and maintained organized office files and supplies to ensure smooth office operations.
Logistics Coordinator/Accounting Assistant
Cambridge Technology, Inc
Cambridge
01.1991 - 01.2004
- Coordinated foreign and domestic shipping activities, ensuring timely delivery and adherence to regulations
- Prepared bills of lading, invoices and packing slips
- Invoiced all customer orders and applied all customer payments and credits
- Streamlined sales from order entry to shipping
- Reviewed and approved customer purchase orders and credits, maintaining accuracy and compliance with company policies
- Established and implemented credit terms and limits for new and existing customers
- Implemented sales tax for multiple states
- Collaborated with customers and personnel to resolve purchase order and account issues, enhancing customer satisfaction
Skills
- Payroll management
- Financial reporting
- Financial close process
- Variance analysis
- General ledger accounting
- Cost management
- Cost allocation
- Analyze material costs
- Support manufacturing processes
- Microsoft Excel proficiency
- Priority management
Timeline
Senior Payroll and Cost Accountant
Vizgen
06.2022 - Current
Order Operations - Contract
Aspen Technology
10.2021 - 04.2022
Bookkeeper - Contract
Loupe Consulting
09.2019 - 10.2021
Payroll Administrator/Senior Cost Accountant
Vecna Technologies
09.2012 - 09.2019
Office Manager
C&K Components
01.2007 - 01.2012
Property Manager / Executive Assistant
REMAX Results
01.2004 - 01.2007
Logistics Coordinator/Accounting Assistant
Cambridge Technology, Inc
01.1991 - 01.2004