Summary
Overview
Work History
Education
Skills
References
Languages
References
Timeline
Generic

MARIELA MONTOYA

Newburyport

Summary

Analytical Finance Accountant known for high productivity and efficient task completion. Specialize in financial reporting, tax planning, and risk management. Excel in problem-solving, communication, and strategic planning, ensuring smooth financial operations and effective decision-making.

Overview

17
17
years of professional experience

Work History

Finance Accountant (AP, Office Admin, Logistics, HR)

Confidential
Newburyport
08.2018 - Current
  • Process invoices that also include freight, utilities, maintenance, CC, and expense reports for weekly payments.
  • Review to ensure accuracy against POs and packing slips.
  • Ensure proper approval and process payment according to terms.
  • Payments include International Wires and Checks, ACH, online payments, and maintaining auto deductions.
  • Run monthly-end reports through QB to assist in closing the month.
  • Petty cash reconciliation, general ledger recon, and journal entries to tie and close.
  • Resolve all matters of receiving, PO, and approval matters by communicating with our China team and in-house production management.
  • Set up all new vendors, international and domestic.
  • Process 1099 at the end of the year, gather all information, and prepare documents through the IRS web-based database for management to e-file.
  • Maintain and record all EE PTO (vacation, sick, and personal) work with management on year-end accruals.
  • Work with the Maintenance manager on all company buildings/houses and ensure proper savings and contract renewals on landscaping and utilities.
  • Handle all web-based billing for our largest customer, ensure accurate invoice billing is recorded and timely done for payments to be received.
  • Maintain all shipments, record deliveries, and close out all orders for AR billing.
  • Work with shipping companies and provide the necessary back-up to the logistics manager.

Accounts Payable Associate/HR Representative

UFP Technologies
Newburyport
12.2016 - 05.2018
  • Match invoices to purchase orders and shipping/receiving and/or other documents, obtain approval by managers where appropriate (e.g., expense reports, phone, legal and audit bills, etc.) by established company authorization guidelines.
  • Audit invoices for accuracy in quantity, pricing, and proper support, and report discrepancies to purchasing and/or the vendor.
  • Vouched all approved vendor invoices for multiple divisions, averaging 400 a week.
  • Calculate and post corporate allocations to multiple divisions for centralized billing (e.g., Fed Ex, data lines, long distance and wireless phone bills, business forms, expense reports, etc.), and print posting journals for internal control.
  • Process vendor checks, wires, and ACH, 2 payment runs a week, each about 300 checks.
  • Assembled with invoices for approval and signature, and prints posting journals for multiple divisions.
  • Maintains vendor records.
  • Verifies accuracy for critical fields such as eligible discounts and remit-to addresses.
  • Resolves vendor issues on an ongoing basis.
  • End of year process 1099 and reporting.
  • Assist management with all month-end, quarter-end end and year-end processes.
  • Work closely with the purchasing department to resolve pricing issues with vendors and ensure accurate data is provided to vendors.

Accounts Payable Team Lead

NUANCE COMMUNICATIONS
Burlington
03.2013 - 07.2015
  • Receive invoices by mail/email and process invoices for payment-resolve and issues that relate to PO or gr’s.
  • Work with all departments necessary to resolve matters quickly for vendors to be paid based on terms.
  • Make credit card payments to urgent and special paid vendors, either by phone, email, or payment website.
  • Maintain payment register and investigate open payments and balance payment sheets.
  • Work with vendors on closing old payment issues and assist vendors with payment inquiries.
  • When possible, assist them with invoice inquiries.
  • Assist the T&E Department with validating reports and reviewing newly received reports for errors, report expense report errors in the system with correct notes to notify employees of what to correct.
  • Generate Matrix reports for management when current work data is needed, i.e., credit card payments per month and time spent on processing payments.

Accounts Payable Associate

ENTERASYS NETWORKS
Andover
11.2008 - 04.2011
  • Performs Accounts Payable Accrual Report every month end, gathers all invoices that need to be accrued copy all corresponding back-up and compile information to email out at the end of the month, once completed and reviewed by all departments documents are copied and an excel sheet is saved and printed which is then handed over to enter before the month end close.
  • Assisted Accounting manager with month end closing reports, performed entries on intercompany invoices and resolved any posting issues that may occur and responsible for the AP General Ledging accruals.
  • Open mail and distribute to all departments, i.e. accounts receivable, tax department HR and others, respond to all received emails which consist of external and internal payment inquires.
  • Answering vendor calls in regards to payment status, provide status updates on payments, invoice holding status and any reasons for cancellation of payments.
  • Enforcing net terms/Informing other colleagues and vendors of Enterasys policy regarding the Accounts payable cycle.
  • Enter all invoices that are approved for payment PO and non PO based, review and make sure there are three way and two way matches and if not scan invoice and any back-up needed to the appropriate individual so they may review for approval.
  • Run Aging reports and modify excel sheets to show all required information required by management, sort by due dates and dollar amounts, separate Legal and Supply chain for these are separate divisions.
  • Also on Mondays a Cash Actuals report is also run which also requires specific information to forward to management, report is also sorted and separated into check, ach and wire payments and all amounts are separated by department cost and placed into separate excel sheets to submit to finance director and the finance accounting team.
  • Maintains all rents accounts by contacting rent vendors for invoices and forwarding a monthly report to everyone involved with the rents account, which includes any closings site updates and dollar amount figures on all received rents and payments made.
  • Also maintains a relationship with facilities manager on ongoing rent issues.
  • Responsible for all AMEX P-card, Travel and personal AMEX bills, maintains recon tool website and downloads all reports which are sorted to management requirements.
  • Place together all back-up which gets matched up to AMEX provided statement.
  • Upload report into SAP every month, and manually enter the travel report as well as any other Amex Bills received.
  • Perform Payment runs on a weekly basis; which consist of running proposals which are matched up with invoices that pertain to each report, i.e. ACH, Checks and Wires.
  • Run all Andover and Supply Chain payments together, in which are received separately.
  • Once approved payments are performed.
  • All payment confirmation is copied and matched up to each invoice and filed away in their folders, payment remittance advice are emailed to all SC vendors.
  • All Check Request are handed to each corresponding party.
  • Checks are placed in envelopes and mailed off along with ach back-up as well.
  • Reverse, void checks in SAP and on Silicon Valley Bank website, enter Wires on SVB (bank), record wires/EFT transactions in SAP, maintain accurate files, and the Vendor master maintenance as well which consist of remittance address phone number and contact names.
  • Utilize proprietary software to enter customer information into online database.

Education

University of Phoenix, Glendale Community College
AZ
01.2004

Skills

  • QuickBooks
  • Bolt
  • Word
  • Excel
  • Power Point
  • Outlook
  • Access
  • Lotus Notes
  • Super form Tax
  • SAP
  • Oracle
  • Epicor
  • JD EDWARDS

References

Available upon request.

Languages

Spanish
Native/ Bilingual

References

References available upon request.

Timeline

Finance Accountant (AP, Office Admin, Logistics, HR)

Confidential
08.2018 - Current

Accounts Payable Associate/HR Representative

UFP Technologies
12.2016 - 05.2018

Accounts Payable Team Lead

NUANCE COMMUNICATIONS
03.2013 - 07.2015

Accounts Payable Associate

ENTERASYS NETWORKS
11.2008 - 04.2011

University of Phoenix, Glendale Community College

Similar Profiles

CREATE PROFILE
MARIELA MONTOYA