Marvelis Perez
Brockton
Summary
Motivated and organized administrative professional with expertise in managing executive calendars, coordinating complex travel arrangements, and maintaining effective communication with stakeholders. Committed to enhancing organizational efficiency through meticulous attention to detail and proactive support in dynamic environments.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Beth Israel Deaconess Medical Center
Boston
06.2023 - Current
- Screened and prioritized emails, phone calls, and other communications, ensuring prompt responses on behalf of executives.
- Managed executive calendars, scheduled meetings, and coordinated appointments to enhance time management.
- Organized and booked complex travel arrangements, including flights, accommodations, and transportation.
- Prepared meeting agendas, took detailed minutes, and tracked action items to ensure follow-up and completion.
- Handled and maintained confidential and sensitive information with discretion and professionalism.
- Managed office supplies, coordinated maintenance of office equipment, and ensured a well-organized and efficient work environment.
- Processed invoices, receipts, and expense reports to support financial tracking and ensure budget adherence.
- Coordinated logistics for company events, conferences, and meetings to facilitate seamless execution and maintain high standards.
- Provided research and administrative support on special projects, delivering key insights and timely reports.
- Acted as a liaison between executives and stakeholders, maintaining positive and professional relationships.
- Supported executive leadership with task prioritization, project management, and deadline tracking to ensure efficiency and productivity.
- Maintained effective communication with internal and external partners, enhancing organizational flow and collaboration.
- Managed inbound and outbound calls, providing excellent customer service and addressing inquiries in a professional manner.
Administrative Assistant III
Beth Israel Deaconess Medical Center
Boston
12.2021 - 06.2023
- Organize and schedule appointments
- Prepare documents for meetings
- Write and distribute emails, correspondence, letters, faxes and forms
- Developed and maintained a filing system to enhance document retrieval and organization.
- Answered and directed phone calls to ensure effective communication and timely responses.
- Prioritized tasks effectively to ensure timely completion.
- Entered data into systems to support accurate record-keeping and information accessibility.
Sales Associate
Walgreens
Roslindale
05.2015 - 05.2022
- Provide product information and suggestions to customers
- Answer questions for customers
- Resolve customer service issues
- Train new employees
- Processed customer prescriptions accurately
- Update insurance information
- Pharmacy Tech in Training
Medical Assistant
Beth Israel Deaconess Medical Center
Boston
06.2019 - 12.2021
- Managed patient check-in and check-out processes to enhance clinic workflow
- Measured and recorded patient vital signs and EKG readings in a clinical setting.
- Phlebotomy, lab test and specimen collection
- Maintained organized and stocked exam rooms to ensure readiness for patient care
- Providing patients with instructions for tests and procedures
- Coordinated supply ordering to support clinical operations and patient needs
- Organized and prioritized daily tasks to ensure timely completion of responsibilities.
- Completed tasks promptly
- Scheduling appointments, follow up test and radiology
- Collected patient co-pays during check-in for services rendered.
- Scanning records into the OMR system
- Mailing out letters, lab results and other correspondents
MA Intern
Beth Israel Deaconess Medical Center
Boston
02.2019 - 04.2019
- 168 Hour Medical Assistant Internship in Infectious Diseases, Allergy & Inflammation Department
- Recorded vital signs, EKG readings, and spiral CT imaging results to support accurate patient assessment.
- Prepared exam rooms by cleaning and restocking to ensure readiness for patient visits.
- Updated medical records to maintain accurate and timely patient information.
Education
Medical Assistant Certificate -
Bunker Hill Community College
Boston, MA05-2019
High School Diploma -
Boston Community Leadership Academy
Boston, MA06-2017
Skills
- Managed executive calendars
- Calendar management
- Scheduled meetings
- Travel arrangement management
- Travel coordination
- Prepared meeting agendas
- Tracked action items
- Assisted with financial tracking
- MS Word
- Excel
- PowerPoint
- Email management
- Document preparation
- Business correspondence
- Customer relationship management
- Customer service expertise
- Customer service
- Office administration
- Administrative support
- Executive support
- Event planning
- Project support
- Optimized time management
- Time management
- Liaison skills
- Attention to detail
- Problem solving
- Strong problem solver
- Adapts under pressure
- Team collaboration
- Communication skills
- Screened and prioritized emails
- Managed inbound/outbound calls
- Multi-line phone proficiency
- Office organization
- Appointment setting
- HIPAA
- Appointment setting
- Email management
- Business correspondence
- Customer service
References
Available Upon Request
Volunteer Other
- Patient Transport Assistant, Brigham & Women's Hospital, Spring 2015
- National Honor Society & Perfect Attendance all four years, Boston Leadership Academy
Skills Achievements Summary
- Clerical work
- Vital Signs, EKG, Phlebotomy
- Computer: MS Word, Excel, PowerPoint, OMR, CCC
- Languages: Fluent in English and Spanish
- Ability to function under pressure
- Quick learner
- Great time management abilities
- Proven customer service experience
- Managed executive calendars, scheduled meetings, and optimized time management.
- Screened and prioritized emails, calls, and communications for executives.
- Organized complex travel arrangements (flights, accommodations, transportation).
- Prepared meeting agendas, took minutes, and tracked action items.
- Assisted with financial tracking (processing invoices, receipts, and expense reports).
- Managed inbound/outbound calls, delivering excellent customer service.
- HIPAA, OSHA, JACHO compliant
- BLA Certified
Languages
English
Professional
Spanish
Professional
Timeline
Executive Assistant
Beth Israel Deaconess Medical Center
06.2023 - Current
Administrative Assistant III
Beth Israel Deaconess Medical Center
12.2021 - 06.2023
Medical Assistant
Beth Israel Deaconess Medical Center
06.2019 - 12.2021
MA Intern
Beth Israel Deaconess Medical Center
02.2019 - 04.2019
Sales Associate
Walgreens
05.2015 - 05.2022
Medical Assistant Certificate -
Bunker Hill Community College
High School Diploma -
Boston Community Leadership Academy