Melissa Vincent
Stoughton
Summary
Reliable and organized with knack for streamlining administrative tasks and managing multiple priorities. Possesses strong understanding of office procedures and expert-level proficiency in scheduling and document management. Committed to enhancing office efficiency and supporting executive teams to achieve organizational goals.
Overview
4
4
years of professional experience
Work History
Senior Administrative Assistant
Ministry of Foreign Affairs
01.2023 - 01.2024
- Safeguarded confidential information through diligent adherence to security protocols and proper disposal of sensitive materials.
- Facilitated efficient communication by responding promptly to internal and external requests for records, providing accurate information as needed.
- Utilized Outlook to systematically file and organize emails, improving workflow efficiency.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
Executive Assistant to Government Minister
Ministry of Foreign Affairs
01.2022 - 04.2022
- Enhanced office productivity, organizing and maintaining executive files and documents.
- Drafted and edited correspondence for improved communication and professionalism.
- Managed incoming communications to ensure prompt responses and prioritize executive tasks.
- Improved executive efficiency by managing complex calendars and scheduling meetings.
- Coordinated travel arrangements to facilitate seamless business trips and reduce executive downtime.
Protocol Officer
Ministry of Foreign Affairs,
01.2020 - 01.2022
- Coordinated travel itineraries for visiting delegations, balancing competing priorities while adhering to strict deadlines.
- Created and maintained a database of contact information for foreign dignitaries, ensuring accurate and up-to-date records for easy reference.
- Handled sensitive information with discretion, maintaining confidentiality when dealing with matters of national importance.
- Conducted post-event evaluations to determine areas for improvement, leading to more efficient and successful future engagements.
Education
Certificate - French
Université Mohammed V
01.2012
Associate - Accounting
Dominica State College
01.2009
Skills
- Confidentiality and discretion
- Accounting skills
- Event management
- Document preparation
- Proficient in Microsoft office
- Executive support experience
- Project coordination expertise
- Expert time management
- Diplomatic etiquette
- Records management
- File organization
- Calendar management
Timeline
Senior Administrative Assistant
Ministry of Foreign Affairs
01.2023 - 01.2024
Executive Assistant to Government Minister
Ministry of Foreign Affairs
01.2022 - 04.2022
Protocol Officer
Ministry of Foreign Affairs,
01.2020 - 01.2022
Associate - Accounting
Dominica State College
Certificate - French
Université Mohammed V
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