Summary
Overview
Work History
Education
Skills
Websites
Timeline
81
Monica Ricci

Monica Ricci

Bolton,MA

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking, schedule coordination, project management, confidential and sensitive information, and creating and proofing documents. Proven ability to support multiple senior executives, executive teams, and clients effectively and efficiently, providing strong communication and the ability to problem-solve and anticipate potential issues or next steps needed in advance.

Overview

20
20
years of professional experience

Work History

VIRTUAL EXECUTIVE ASSISTANT

PRIVATE COMPANY
10.2023
  • Performed support for Culture Alignment Session with the Executive Leadership Team
  • Created PowerPoint report as the output of the meeting for the Executive Leadership Team to review and keep as a reference for proposition value and team agreements.

VIRTUAL EXECUTIVE ASSISTANT

PRIVATE DIRECTORS ASSOCIATION-NEW ENGLAND
01.2023 - Current
  • Executive support and event management: The liaison and face of PDA - New England for our members.
  • Executive support to the New England Chapter President and eight Executive Committee members.
  • Coordinate and manage all activities related to the PDA -New England Executive Committee, including planning and executing monthly networking events, find event locations, negotiate room, food, and beverage costs to meet our budget, create registration pages and links, create marketing strategies, send email blasts to over 600 executives, board members, CEOs in the Boston market, and manage social media posts.
  • Take minutes and action items on bi-weekly team calls, create budgets for events, schedule Zoom calls for the executive team, event panelists, sponsors, and new members, update Chapter member tracking reports, and create quarterly newsletters for the Chapter President.
  • Maintained a professional online presence for executives by managing social media accounts and email correspondence.
  • Increased productivity by developing process improvement initiatives for administrative tasks within executive support functions.

VIRTUAL EXECUTIVE ASSISTANT

RG Associates
06.2022 - Current
  • Support the Managing Director in all confidential and highly sensitive client matters
  • Coordinate logistics, meetings, and event spaces across the U.S
  • Manage international scheduling with consultants and C-level executive clients
  • Prepare professionally edited documents, client reports, and proposals
  • Set up an Outlook email system for the new consulting team
  • Create PowerPoint presentations with builds, graphics, and data templates
  • Manage timely confidential assessment surveys and assessment reports for C-suite executive public company clients.

EXECUTIVE ASSISTANT, MARKET COUNCIL

Korn Ferry Hay Group
03.2014 - 12.2017
  • Provide executive-level administrative and business support to the US Market Council Leader and 6 Senior Partners across the U.S
  • Coordinate all aspects of leadership team meetings and calls
  • Maintain heavy calendaring; schedule calls for multiple international time zones
  • Anticipate and book upcoming corporate travel throughout the U.S and internationally
  • Prepare bi-weekly expense reports for multiple Senior Partners
  • Prepare professionally branded documents, client reports, and proposals
  • Project coordinator and point person for special long-term projects and global initiatives
  • Run webinars for leaders presenting to the entire US office.

ADMINISTRATIVE ASSOCIATE

Korn Ferry Hay Group
11.2011 - 03.2014
  • Project coordination support for multiple clients and complex projects includes scheduling and tracking of calls, preparation of session materials and data, and working closely with the client to ensure programs go seamlessly
  • Prepare and conduct edits on client documents, SOW's, proposals, presentations, and reports
  • Manage multiple Senior Partners' calendars, schedule calls and meetings, both U.S and internationally
  • Support consultants and projects by updating in Lotus Notes tracking program
  • Support multiple consultants' expenses bi-monthly
  • Manage SharePoint sites for tracking projects.

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Clinical Laboratory Partners LLC
09.2008 - 09.2010
  • Review health care options/benefits packages with new hires
  • Maintain personnel and inspection documents for over 850 healthcare employees
  • Generate monthly reports (Termination trends, timecard reports, address reports), maintain disciplinary log
  • Maintain calendar management for the Director of HR
  • Write offer letters and post current job listings to CareerBuilder.com and the in-house website
  • Organize activities such as Lab Week, Back to School Drive, and JDRF
  • Support the HR Department's administrative needs and special projects as assigned.

ADMINISTRATIVE ASSISTANT TO OFFICE ADMINISTRATOR

Allen Matkins Leck Gamble Mallory & Natsis LLP
09.2008 - 09.2010
  • Supported over 100 staff and attorneys in day-to-day requests, timesheets, payroll processing and PTO schedules in a fast-paced environment
  • Planned and organized attorney department meetings and client events for over 300 attendees
  • Developed and maintained Excel documents to track client charges, supply orders, and staff personal changes and managed monthly events and meetings
  • Responsible for organizing monthly/yearly reports, annual budgets, and processing monthly invoices and rent statements
  • Resolved benefit issues for over 100 staff and attorneys and maintained confidential employee documents
  • Monitored and ordered office supplies, letterhead, and specialty envelopes on a biweekly basis
  • Hired and consulted with over 50 vendors to complete projects and upkeep in two local offices.

ADMINISTRATIVE FACILITIES COORDINATOR

HellerEhrman LLP
01.2007 - 09.2008
  • Saved the company $50k by analyzing billing with meticulous detail and identified vendor billing overcharges
  • Organized office client and attorney presentations, blood drives, diabetes 5K, summer picnic, holiday party
  • Analyzed and incorporated expenses into the 2008 Administrative Department budget
  • Planned and executed more than 50 in-house office moves, including 30 simultaneous office moves, without disruption to staff and attorney productivity
  • Implemented recycle program.

ADMINISTRATIVE COORDINATOR I

New England Research Institutes
06.2006 - 11.2006
  • Restructured research studies website for efficient use
  • Organized over 20 study supply vendors' contracts and shipments, pharmacy supplies, and shipping and tracking of investigational medication
  • Maintained monthly reports
  • Managed all project management for the research study
  • Attended team meetings and took detailed minutes and action items.

SENIOR RESEARCH ASSISTANT

New England Research Institutes
08.2005 - 06.2006
  • Responsible for scheduling meetings, taking minutes, organizing travel, arranging visas, and coordinating conference calls for project team members.

OFFICE ASSISTANT III

New England Research Institutes
01.2005 - 08.2005
  • Acted as a support team for over 150 employees with day-to-day concerns.

Education

Bachelor of Arts -

Keene State College
Keene, NH
05.2003

Skills

  • Proactive self-starter
  • Excellent writing/communication skills
  • Strong multi-tasking skills supporting multiple executives and teams
  • Exercise good judgment and problem-solving skills with a high degree of discretion when dealing with confidential and sensitive client information
  • Excellent project management, time management, and organizational skills
  • Proficient in Microsoft Office - Word, Excel, PowerPoint; SharePoint, Concur, Publisher, Lotus Notes, HubSpot, Constant Contact, Zoom, Teams
  • Manage and market events via social media sites such as LinkedIn, Facebook, Instagram, Twitter

Websites

Timeline

VIRTUAL EXECUTIVE ASSISTANT

PRIVATE COMPANY
10.2023

VIRTUAL EXECUTIVE ASSISTANT

PRIVATE DIRECTORS ASSOCIATION-NEW ENGLAND
01.2023 - Current

VIRTUAL EXECUTIVE ASSISTANT

RG Associates
06.2022 - Current

EXECUTIVE ASSISTANT, MARKET COUNCIL

Korn Ferry Hay Group
03.2014 - 12.2017

ADMINISTRATIVE ASSOCIATE

Korn Ferry Hay Group
11.2011 - 03.2014

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Clinical Laboratory Partners LLC
09.2008 - 09.2010

ADMINISTRATIVE ASSISTANT TO OFFICE ADMINISTRATOR

Allen Matkins Leck Gamble Mallory & Natsis LLP
09.2008 - 09.2010

ADMINISTRATIVE FACILITIES COORDINATOR

HellerEhrman LLP
01.2007 - 09.2008

ADMINISTRATIVE COORDINATOR I

New England Research Institutes
06.2006 - 11.2006

SENIOR RESEARCH ASSISTANT

New England Research Institutes
08.2005 - 06.2006

OFFICE ASSISTANT III

New England Research Institutes
01.2005 - 08.2005

Bachelor of Arts -

Keene State College

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Monica Ricci