Highly organized and detail-oriented office manager experienced in maintaining organized and compliant office operations. Responsible employee skilled at paperwork management, handling phone calls and overseeing staff scheduling, aiding in company goals and objectives. Equipped with strong problem-solving skills, documentation management and providing exceptional customer service.
Administrative professional prepared for role. Skilled in managing confidential communications, coordinating complex schedules, and handling administrative tasks. Demonstrates strong focus on team collaboration and adaptability to changing needs. Known for reliability and strong organizational skills.
*Responsible for managing and coordinating the day-to-day administrative operations in the Superintendent-Director’s Office.
*Maintained and protected public records driven by mandates and/or district policies which pertain to the regional school district, member towns, and school committee members; official school committee minutes; communiqués with federal, state, and private agencies; various contracts/agreements. Exercise office practices which assure the highest degree of confidentiality and security of files maintained on behalf of the District.
*Served as Administrative Assistant and confidential secretary to the Superintendent-Director; obtained and organized pertinent data as needed, generated into a useable format, and distributed such data as required; collected and compiled information on miscellaneous projects for the Superintendent-Director and School Committee; collected and coordinated essential and confidential data for action by the Superintendent-Director.
*Provide secretarial services for the Superintendent-Director in a timely and effective manner
*Assisted the Superintendent-Director with administrative matters
*Served as liaison among the Superintendent-Director and various stakeholders (School Committee members, administrators, faculty, staff, parents, community members, media, local and state government officials, etc.).
*.Assisted the Superintendent-Director in the preparation of materials, documents and reports for submission to the School Committee; generated School Committee meeting agendas; prepared and distributed School Committee packets to School Committee members prior to meetings; posted School Committee and subcommittee meeting notices on the District’s website in accordance with the Open Meeting Law and District policy; ensured appropriate dissemination of minutes including safekeeping of official copy of minutes and/or other documents that are public records.
*Prepared letters, memoranda, reports and other materials as requested by the Superintendent-Director; composed replies to correspondence as directed; proofread material for spelling, grammar, content, and format accuracy. Reviewed and edited materials prepared by others.
*Cultivated and maintained a positive rapport with all District staff (personnel), member communities and citizens, and state and federal agencies. Exercise of good judgment is critical.
*Scheduled and organized a variety of activities (appointments, meetings, interviews, conferences, etc.) and coordinate travel arrangements for the purpose of effectively managing the Superintendent-Director’s calendar.
* Oversaw supervision of the Central Office support staff assigned to the Superintendent-Director's Office.