Spencer Prentice Van Vacas
Boston
Summary
Dynamic professional with a proven track record in event management and property operations at Charlesgate Realty Group. Expert in brand development and marketing strategy, successfully enhancing tenant relations and occupancy rates. Adept at leveraging CRM tools and delivering exceptional customer service, driving significant improvements in operational efficiency and resident satisfaction. Skilled property management professional experienced in tenant relations, office management and maintenance coordination. Successful at balancing tenants' rights with business considerations to achieve financial targets. Excellent interpersonal, communication, and leadership abilities.
Overview
4
4
years of professional experience
Work History
Co-Founder/Partner
Utopia Events SENC
Montreal
02.2022 - Current
- Co-founded and scaled a leading nightlife brand, producing 100+ events for 25,000+ attendees across North America, Europe, and Southeast Asia.
- Managed event budgets over $100K annually and coordinated venues, artists, and sponsors.
- Led marketing campaigns that boosted ticket sales by 60% and social reach by 75%.
- Created the brand’s tagline 'Dedicated to the Art of Sound' and built Utopia’s international presence through MedHouse.
Partner
MedHouse
Boston
09.2023 - 08.2025
- Co-founded and managed 25+ international events across Boston, Washington D.C., NYC, and Morocco, attracting 1000+ attendees.
- Oversaw logistics, partnerships, and artist bookings, improving operational efficiency and audience satisfaction.
- Built collaborations with local and international talent, strengthening brand presence across markets.
Assistant Property Manager
Charlesgate Realty Group
Boston
01.2024 - 01.2025
- Assisted in managing a portfolio of over 150 residential units, supporting day-to-day operations, tenant communication, and property upkeep.
- Conducted unit tours, application processing, and background checks, helping maintain high occupancy rates and fast leasing turnaround times.
- Responded to tenant inquiries, drafted email communications, and resolved maintenance requests by coordinating with vendors and building staff.
- Performed move-in/move-out inspections, documented unit conditions, and communicated repair needs to ensure smooth tenant transitions.
- Used CRM and property software to update tenant files, track payments, upload leases, and ensure all documentation was accurate and current.
- Managed scheduling for maintenance, cleanings, and turnovers while keeping detailed logs to support the Property Manager.
- Monitored building common areas and reported safety issues, contributing to a well-maintained, resident-focused living environment.
- Supported rent collection efforts and maintained professional communication with residents regarding balances and payment arrangements.
- Assisted in preparing weekly reports on occupancy, leasing activity, outstanding maintenance, and resident satisfaction.
Waiter
Ibérica
Montreal
06.2022 - 06.2023
- Delivered high-end service in a fine dining environment, adapting to guest preferences.
- Strengthened interpersonal and multitasking skills through consistent client interaction.
Barback/Bartender
Pub Saint-Pierre
Montreal
09.2021 - 06.2023
- Supported bar operations by restocking supplies, changing kegs, and assisting bartenders.
- Delivered customer service and maintained cleanliness by clearing and resetting tables.
- Prepared basic cocktails and learned key service procedures in a fast-paced environment.
Education
Arts Associate - Communications and Media Studies
Bunker Hill Community College
Boston, MA12.2025
Skills
- Event Management
- Marketing Strategy
- Brand Development
- Microsoft Office Suite
- Meta Analytics
- Photoshop
- Figma
- Project Management
- Research
- CRM tools
- Event planning
- Project management
- Budget management
- Market research
- Brand development
- Customer service
- Leasing and sales
- Tenant relations
- Onsite tours
- Telephone and email etiquette
Hobbies and Interests
- Music (DJ – Afro/Deep/Tech House)
- Global Travel
- Art & Culture
- Fitness
Languages
- English, Fluent
- French, Fluent
- Arabic, Intermediate
Languages
English
Full Professional
French
Full Professional
Arabic
Limited
Timeline
Assistant Property Manager
Charlesgate Realty Group
01.2024 - 01.2025
Partner
MedHouse
09.2023 - 08.2025
Waiter
Ibérica
06.2022 - 06.2023
Co-Founder/Partner
Utopia Events SENC
02.2022 - Current
Barback/Bartender
Pub Saint-Pierre
09.2021 - 06.2023
Arts Associate - Communications and Media Studies
Bunker Hill Community College