Summer Smith
Arlington
Summary
Organized administrative professional with 15+ years of experience in academic and retail sectors. Expertise in managing complex schedules, budgets, grants, and events, ensuring seamless operations across departments. Proficient in procurement, payroll, travel logistics, and financial reconciliation, with a strong command of systems like Concur, GMAS, and Microsoft Office. Recognized for strong interpersonal skills and a proactive problem-solving approach.
Overview
19
19
years of professional experience
Work History
Department Coordinator / Event Coordinator
Harvard University
Cambridge
11.2023 - 07.2025
- Company Overview: Department of Human Evolutionary Biology
- Oversee day-to-day operational and administrative functions within the department.
- Act as liaison between department members and upper management, aligning internal communications and goals.
- Coordinate logistics and execution for department events, seminars, and special meetings.
- Manage travel arrangements for faculty, visiting scholars, and students.
- Monitor, order, and manage departmental inventory and lab supplies.
- Process invoices and payments via Buy2Pay.
- Reconcile accounts and corporate card expenses using Concur.
- Generate monthly and quarterly budget projections.
- Utilize platforms such as Outlook, Teams, OneDrive, SharePoint, Excel, and Word in daily workflows.
- Department of Human Evolutionary Biology
- Coordinated schedules and logistics for departmental meetings and events.
- Managed communication between faculty, staff, and students effectively.
Lab Administrator
Harvard University
Cambridge
04.2022 - 09.2023
- Company Overview: Department of Chemistry and Chemical Biology
- Coordinated operations for a research group of 20+ members.
- Handled non-sponsored fund management and purchasing.
- Scheduled meetings and managed faculty and lab calendars.
- Oversaw travel planning, reimbursements, and funding allocations.
- Ensured timely preparation and submission of reports and grant deadlines.
- Collaborated with sponsored research administrators on grants, budgets, and financial processes.
- Department of Chemistry and Chemical Biology
Research Group Coordinator
Harvard University
Cambridge
09.2019 - 04.2022
- Company Overview: Department of Earth and Planetary Sciences
- Administered both sponsored and non-sponsored faculty grants.
- Created budgets and justifications for NSF and NASA proposals.
- Managed procurement, invoice processing, and group-related travel.
- Coordinated reimbursements for faculty, visitors, and guest speakers.
- Maintained accurate and compliant financial records using university systems.
- Department of Earth and Planetary Sciences
Colloquium Coordinator & Department Assistant
Harvard University
Cambridge
06.2016 - 09.2019
- Company Overview: Department of Earth and Planetary Sciences
- Planned and managed department colloquiums and faculty-hosted speaker visits.
- Organized travel, booked accommodations, and managed itineraries.
- Created event announcements and provided AV and in-room support.
- Reconciled staff corporate cards and processed visitor reimbursements.
- Handled catering and logistics for events and seminars.
- Department of Earth and Planetary Sciences
Front Desk Manager
Sollievo Massage and Bodywork
Cambridge
06.2015 - 06.2016
- Managed daily front-office functions and coordinated calendars for 16 therapists.
- Scheduled client appointments using Appointment Plus; processed payments via PayPal.
- Generated monthly sales and statistical reports using Excel and QuickBooks.
- Maintained up-to-date client records and provided outstanding front-desk support.
Store Manager
The Body Shop - Harvard Square
Cambridge
02.2006 - 02.2015
- Directed store operations, maintaining profitability and customer satisfaction.
- Managed staffing - recruited, trained, and conducted performance evaluations.
- Oversaw payroll budgets, inventory forecasting, merchandising, and expense control.
- Processed on-boarding paperwork including I-9 and W-2 documentation.
- Developed training programs to support team development and sales growth.
- Built strong community relationships with local businesses and retail stores.
Education
MA - Retail Business Management
Minuteman Vocational Technical Institute
Lexington, MASkills
- Grant management and administration
- Event planning and execution
- Travel coordination and logistics
- Financial reporting and reconciliation
- Procurement and inventory management
- Administrative operations
- Hiring and payroll processing
- Microsoft Office Suite proficiency
- Concur expertise
- GMAS knowledge
- SPINAL experience
- Aurora familiarity
- Buy2Pay skills
- QuickBooks proficiency
- Google Workspace applications
- Appointment Plus usage
- Communication and interpersonal skills
- Program development and leadership
Timeline
Department Coordinator / Event Coordinator
Harvard University
11.2023 - 07.2025
Lab Administrator
Harvard University
04.2022 - 09.2023
Research Group Coordinator
Harvard University
09.2019 - 04.2022
Colloquium Coordinator & Department Assistant
Harvard University
06.2016 - 09.2019
Front Desk Manager
Sollievo Massage and Bodywork
06.2015 - 06.2016
Store Manager
The Body Shop - Harvard Square
02.2006 - 02.2015
MA - Retail Business Management
Minuteman Vocational Technical Institute
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