Summary
Overview
Work History
Skills
Languages
Timeline
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Virginia Karpouzi

East Walpole,MA

Summary

With over a decade of experience in providing high-level administrative support and managing office operations, Results-driven administrative professional ready to transition into a more focused Executive Assistant role. Extensive background in supporting executive staff and overseeing day-to-day office functions, equipped with the organizational and interpersonal skills necessary to excel in this position. Eager to leverage expertise and contribute to the success of the team.

Overview

17
17
years of professional experience

Work History

Office Manager

Next Insurance
05.2024 - Current
  • Facilitate the design and renovation of a new office location, ensuring alignment with company branding and employee needs.
  • Manage the office relocation process, coordinating logistics, timelines, and vendor relationships to ensure a smooth transition.
  • Collaborate with contractors and stakeholders to oversee project milestones and maintain budget compliance.
  • Organize and execute office events such as Happy Hour with C suite, Grand Opening of the new office and surprise moments.
  • Oversee and manage daily office operations to ensure efficiency, employee satisfactions and productivity.
  • Serve as the primary point of contact for building management, internal employees and cross-functioning partners.
  • Coordinate administrative activities, including vendor scheduling, company meetings, and visitor tours.
  • Manage office budgets and expenses effectively.
  • Assist with People-related tasks, including hosting visitors and providing an uplifting office experience.

Office Manager

Alira Health
11.2021 - Current
  • Provide administrative support to executive staff, including manage calendars, schedule meetings, travel coordination, and prepare presentations
  • Manage day-to-day operations of the office, ordering supplies, maintaining equipment and managing calendars of conference rooms
  • Develop and implement office procedures to improve efficiency
  • Develop office budgets, track and process receipts and expenses and make cost-effective decisions to optimize resources
  • Manage office flow by providing direct support to visitors
  • Assist HR in on-boarding of new hires
  • Plan and organize monthly and annual events (IWD, Pride, Pink October, Movember, Holiday Party, Birthday Celebration, New Hire Welcome Breakfast)
  • Assist on a wide variety of initiatives, projects, and daily tasks
  • Liaise with building management and vendors on a variety of facility related issues
  • Manage corporate apartment and two corporate cars (calendars, maintenance, supplies, cleaning)
  • Assist different departments with special requests: scheduling, planning, emailing, mailing
  • Track and process receipts and expenses (Expensify & Navan)
  • Manage vendors; approve invoices

Executive Assistant to the Principal-Main Office Supervisor

Tri - County RVTHS
08.2018 - 11.2021
  • Perform a wide variety of administrative duties to support the Principal & the Athletic Director
  • Manage the Principal's calendar
  • Manage extensive standing meetings
  • Manage all travel arrangements for Conferences & Athletic Competitions
  • Manage all aspects of Conference attendance (registration, travel, dinners)
  • Process PO's, track expenses and invoices and ensures payments are coded to the appropriate account
  • Responsible for Principal's Correspondence (Mailing to Faculty, Appointment Letters)
  • Manage SchoolDude (School's Facility Program) in order to reserve areas of building for evening and weekend events
  • Make sure the building is always covered with Administrators in case of Emergency Evacuation
  • Assist the Academic Coordinator with summer school - during summer
  • Student Enrollment
  • Attendance
  • Record and type School Council's minutes
  • Manage the Graduation preparation
  • Trained two new Secretaries for the Main Office - Assisted in their hiring
  • Guide and coordinate the work of the Main Office Personnel
  • Manage a very busy Main Office-Assist in the daily office duties
  • Screen phone calls and direct to the appropriate person/department
  • Greet and assist parents, teachers, students, and visitors
  • Process and distribute mail
  • Order office supplies

Administrative Assistant

Sheehan Elementary School
09.2015 - 06.2018
  • Greet and assist teachers, parents, students, and visitors
  • Answer phone calls
  • Take messages from absentee line and email teachers and nurse
  • Maintain attendance - ASPEN
  • Prepare all dismissal lists
  • Update CORI applications
  • Familiar with AESOP
  • Execute banking responsibilities, including deposits
  • Assist with payroll

Medical Interpreter

Inlingua
04.2011 - 12.2013
  • Provide interpretation for patients in hospitals and rehab facilities

Service Coordinator

New England Nurses
12.2007 - 12.2008
  • Coordinate orientation process and perform related administrative procedures
  • Monitor and maintain client relationships and resolve client/employee issues
  • Recruit, interview and hire new employees
  • Coordinate and maintain employees' files
  • Prepare staff timesheets for submission to Payroll department
  • Provide on-call coverage to secure urgent business/staffing issues during non-business hours
  • Administer and coordinate a growing Nanny agency within the Company

Skills

  • Senior Leadership Support
  • Project Management
  • Operational Streamlining
  • Calendar Management
  • Travel Coordination
  • Event Coordination
  • Troubleshooting
  • Organizational Skills
  • Office Administration
  • Microsoft Office (Word, PowerPoint, Excel, Teams, SharePoint)
  • Google Suite (Gmail, docs, meet, sheets)
  • Zoom
  • Navan
  • Expensify
  • PayEm

Languages

Greek

Timeline

Office Manager

Next Insurance
05.2024 - Current

Office Manager

Alira Health
11.2021 - Current

Executive Assistant to the Principal-Main Office Supervisor

Tri - County RVTHS
08.2018 - 11.2021

Administrative Assistant

Sheehan Elementary School
09.2015 - 06.2018

Medical Interpreter

Inlingua
04.2011 - 12.2013

Service Coordinator

New England Nurses
12.2007 - 12.2008

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Virginia Karpouzi